Invitation to Bid (ITB) 

Background of Pathfinder International 

Pathfinder is driven by the conviction that all people, regardless of where they live, have the  right to decide whether and when to have children, to exist free from fear and stigma, and  to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems to remove barriers to critical sexual and reproductive 

health services. Together, we expand access to contraception, promote healthy  pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the  need is most urgent. Our work ensures millions of women, men, and young people are able to choose their own paths forward. 

Scope of Work 

ITB | Sell Out of Pathfinder Inventory | Furniture/Fixture & Equipment, on “as is basis” 

Objective: 

To support the ITB | Sell Out of Pathfinder Inventory | Furniture/Fixture & Equipment on “as is”  basis. The interested vendor will be surveying the proposed lot of material before the deadline  for submission of Invitation to Bid (ITB). 

After the submission of financial proposals and careful evaluation of the same, Pathfinder will  award the contract for Sell Out of Pathfinder Inventory | Furniture/Fixture & Equipment to the  highest bidding vendor. 

The successful bidder will then be responsible for, with mutual consent of the Operations  team’s, collection of the listed items from the Pathfinder premises. All equipment will be  transported away from the mentioned premises on the expense of the successful bidder, and no  Labour and/or any other sort of cost will be shared by Pathfinder International with the bidder after  the issuance of the Work/Purchase Order. 

Duration: 01 week (Surveying & Submission of Proposals) 

Specification: 

Interested bidders may reach out the following email ID to obtain the asset list.  

[email protected] 

Proposal Deadline 

All written responses to this ITB must be received by Pathfinder no later than 05:00 PM  (Pakistan Standard Time) on June 15, 2026, in sealed envelopes. The solicitation  number/details indicated above must be included on the envelope.

Kindly mail/courier/hand drop the proposals and other information directly to 

Atif Ali Khan, 

Pathfinder International, 

D-95/1, Block 5, Clifton – Karachi. 

Please label proposal and place it in envelopes. The solicitation number/detail indicated  above should be included in the reference line, along with the sender’s company title and  postal address with valid contact number. 

Inquiries & Equipment Survey (By Appointment only) 

If case you have any questions/inquiries, please e-mail [email protected] and the  inspection should conclude before close of business June 11, 2026. The solicitation  number/detail indicated above must be included in the subject line. Responses will be posted to all known offerors. 

Modification 

If at any time prior to award Pathfinder deems there to be a need for significant  modification to the terms and conditions of this ITB, Pathfinder will issue such a  modification as a written ITB amendment to all competing offerors. No oral statement of any person shall in any manner be deemed to modify or otherwise affect any ITB term or  condition, and no offeror shall rely on any such statement. Such amendments are the  exclusive method for this purpose. 

Resulting Award 

Pathfinder International will award the contract to the highest bidding vendor. This shall  include all the transportation, Labour cost and all sort of other costs for the process of  removal of listed Pathfinder Inventory | Furniture/Fixture & Equipment from the  Pathfinder International premises 

Any resulting contract will also be subject to the terms and conditions contained in Annex A.  

Payment Terms 

• The payment, after the issuance of final list to the potentially selected vendor and a  formal go-ahead or award of Work Order, can be made to the Pathfinder International  Bank Account (Details of which will be shared along with the Work Order). 

• The material can be collected from Pathfinder International Premises, after the  confirmation of payment & the potentially successful vendor will have to collect the  same within 02 working days of the confirmation of payment. 

Evaluation Criteria 

In evaluating the proposals, Pathfinder International will seek the best value for money  and highest bidding vendor rather than the lowest priced proposal. 

Pathfinder will use a two-stage selection procedure: 

• the first stage will be the survey of the proposed & listed Inventory. 

• the second stage will be submission of Bidsresulting in the evaluation of bids based  on highest offer, followed by a formal work/purchase order.

Terms 

(i) Pathfinder reserves the right to cancel this solicitation at any point and is under no  obligation to issue a subcontract as a result of this solicitation. Pathfinder reserves the right to amend, add, or remove any items from the list of materials provided in this  Invitation to Bid (ITB). The final list if material to be supplied or utilized shall be confirmed and  communicated at the time of issuance of the Work Order. The Vendor shall be bound to  buy/purchase materials in accordance with the amended final list, and no claim for adjustment  in pricing, delivery timelines, or other terms shall be entertained on account of such  amendments, unless expressly agreed in writing by the Procuring Entity. 

(ii) Pathfinder will not reimburse any expenses related to the preparation of any  proposal-related materials or delivery. 

Confidentiality 

IF APPLICABLE as a part of the ITB process, Pathfinder International may be providing  confidential information. Consequently, suppliers must complete a Confidentiality/ Non Disclosure Agreement. See Annex A 

Agreement 

Any resulting contract will be subject to the terms and conditions contained in annex A.  See Annex A 

Thank You, 

Atif Ali Khan,  

Procurement Officer,  

Pathfinder International.

ANNEX A:GENERAL TERMS AND CONDITIONS 

1. Scope of Work. Under this Agreement, the Independent Contractor identified above  (hereinafter “Contractor”) will provide to Pathfinder International (hereinafter “Pathfinder”) the professional services and deliverables set forth in the Scope of Work (Annex A), hereby  incorporated by reference. Time is of the essence with respect to performance, unless  otherwise indicated in the Scope of Work. 

2. Term. Pathfinder agrees to engage Contractor, and Contractor agrees to provide the agreed upon services for the period commencing [Date] and ending on [Date]. The dates are  tentative and may be finalized after the signing of contract. 

3. Approvals. This agreement is contingent upon receipt of: donor approval, satisfactory  reference checks, background eligibility clearance, and confirmation of work authorization  to work in the assigned country/countries. Pathfinder conducts background checks on all  short-term Contractors. 

4. Relationship. It is understood and agreed that the Contractor is furnishing services to  Pathfinder International as an Independent Contractor, and nothing contained in the  Agreement between Pathfinder and the Contractor shall create any association, partnership, joint  venture, employer-employee or agent-principal relationship. 

5. Rate. Select 1: For services performed during the term, the Contractor will be paid in  accordance with their daily rate of $XXX.XX per day/hr or (2) For services performed during  the term, Contractor will be paid a fixed fee of $XXX.XX. 

6. Terms of Payment. 

6.1 In no event shall the amount paid to Contractor exceed the fixed price or ceiling price, as  applicable, stated in Article 5 without the express written authorization of Pathfinder. 6.2 Invoice Submission. Contractor shall submit invoice(s) to the address to the attention of the  Pathfinder employee identified in Article 23 below. Invoices for level of effort (LOE) shall be  submitted on a monthly basis. Invoices for all other expenses shall be submitted promptly  upon completion of the required products/services. 

6.3 Not applicable for fixed price agreement: Level of Effort. Contractor may not work or be  reimbursed for days beyond the maximum approved amount without prior written approval  from Pathfinder. The maximum approved level of effort for this Agreement is XX days, based  on a five/six-day workweek and including travel. A day is defined as eight (8) work hours. 

6.4 Method of Payment. Contractor will be paid via [SELECT ONE: (1) direct deposit to a U.S.  bank account or (2) wire transfer to an international bank account]. Failure to provide  accurate bank information in a timely manner may delay payment. 

6.5 Timing of Payments. Contractor shall be paid within thirty (30) days after Pathfinder’s receipt of  an invoice in the format prescribed in Annex B of this Agreement and acceptance by  Pathfinder of the completed products/services in accordance with “Inspection &  Acceptance” below, together with any required supporting documentation as described in  Article 6.6 below and “Budget” (Annex C). Pathfinder is under no obligation to pay  Contractor’s invoices received later than ninety (90) days after completion of the required  services/deliverables. Payment of Contractor invoices by Pathfinder shall not constitute final  approval of the charges therein. All charges invoiced by Contractor may remain subject to  Pathfinder and/or U.S. Government/Client audit and subsequent adjustment. Contractor  agrees to reimburse Pathfinder for any costs disallowed by Client. 

6.6 Inspection & Acceptance. All deliverables shall be subject to final inspection by the individual  stated in Article 23 below and shall be accepted or rejected as promptly as practicable after delivery or performance. If a deliverable or service performed by Contractor is found to be  defective, Contractor shall be given the opportunity to correct any deficiencies within a reasonable period of time, not more than 10 days, unless otherwise agreed-to by Pathfinder. If  correction of such work is impracticable, Contractor shall bear all risk after notice of rejection  and shall promptly make all necessary replacements at its own expense, if so requested by  Pathfinder. To the extent that Pathfinder is held financially responsible for any deficiencies in 

the services performed by the Contractor, the Contractor agrees to cure such deficiencies at the sole cost to the Contractor. Contractor is responsible for any deficiency on the part of its suppliers or subcontractors. Contractor shall be responsible for any additional costs of re procurement that exceed the fixed price or ceiling price, as applicable, specified in Article 5 as may be necessary for Pathfinder to secure the supplies/services as a result of Contractor’s  inability to deliver or perform supplies or services that conform to the requirements of this  Agreement. 

6.7 Late Deliveries. In addition to any remedies available to it in the event of late delivery,  Pathfinder may deduct 1% of the amount invoiced for such delivery for each day said delivery  was late. This will not exceed 10% of the fixed price or ceiling price, as applicable, set forth  in Article 5 above. 

7. Confidential Information: Each party shall treat as confidential all information obtained  from the other during the course of performance under the Agreement. Neither party shall  disclose such information without prior written consent of the other, unless compelled to do  so by law. All confidential information disclosed or otherwise made known to the Contractor  as a result of the services remains the sole property of Pathfinder. 

8. Intellectual Property: The title to all Intellectual Property rights in or in relation to material  created during the course of the services, including but not limited to designs, works of  authorship, analyses, reports, improvements or processes, vests in Pathfinder upon its  creation. These rights include title and interest in patent, copyright, trademark and other  proprietary rights. At its sole discretion, Pathfinder may grant to the Independent  Contractor, a limited, royalty-free license to use material developed under this Agreement.  In addition, nothing in this Agreement shall supersede the rights of donors supporting  Pathfinder’s work. 

9. Non-Compete: While this Agreement is in effect, the Independent Contractor shall not  perform similar services with any party directly or indirectly in competition with Pathfinder  without giving prior notice to and obtaining written consent from Pathfinder. 

10. Assignment. The Independent Contractor may not assign its rights or responsibilities under  this Agreement without the prior written consent of Pathfinder. 

11. Child Safeguarding. Contractor confirms its agreement to abide by Pathfinder’s Child  Safeguarding and Trafficking in Persons Policies, copies of which have been provided to and  signed by the Contractor. 

12. Family Planning and Reproductive Health Compliance In the event the Services under this  Agreement involve family planning (FP) and/or reproductive health (RH) service delivery  activities funded in whole or in part by US government (USG) funds, the Consultant will  ensure compliance with all applicable FP and RH laws and regulations of the United States,  including with respect to the requirement to segregate USG funds from any funding used to  fund safe abortion care or activities, in addition to the applicable FP and RH laws and  regulations of the country where any such Services are performed. Consultant shall ensure  that any of its employees, agents or contractors who perform such Services are adequately  trained on such FP and RH requirements prior to engaging in the provision of Services under  this Agreement." 

13. Safeguarding Pathfinder International is committed to Safeguarding, which means protecting people  from harm. Pathfinder International’s commitment encompasses protecting its employees, beneficiaries, and (including but not limited to children, young people, and vulnerable adults) from bullying, harassment, exploitation, abuse, and any other harm.  Consultants are expected to adhere to these commitments. 

1. The Consultant is prohibited against using Pathfinder resources (i.e. cash, services, or  goods) or associated position of authority to exploit any individual (i.e., coerce them into  unwanted physical, sexual, or emotional service); and 

2. The Consultant is prohibited against engaging in sexual activity with children (persons  under the age of 18) regardless of the age of majority or age of consent locally. Mistaken  belief regarding the age of a child is not a defense. 

3. The Consultant is prohibited against watching, publishing, producing or sharing  pornography showing children (persons under the age of 18); 

4. Operations must comply with all applicable local laws and regulations and if there is a  question, the Consultant will seek guidance from Pathfinder. 

5. The Consultant has a responsibility and obligation to report known or suspected  violations (see section B.2.8 for reporting channels). 

In addition, the Consultant understands the following principles regarding safeguarding  which are built upon the Inter-Agency Standing Committee’s (IASC’s) six core principles: 

6. Exploitation and abuse perpetrated by Pathfinder representatives constitute acts of  gross misconduct and are therefore grounds for termination of employment. 

7. Sexual activity with children (persons under the age of 18) is prohibited regardless of the  age of majority or age of consent locally. Mistaken belief regarding the age of a child is  not a defense. 

8. Exchange or money, employment, goods, or services for sex, including sexual favors or  other forms of humiliating, degrading, or exploitative behavior is prohibited. This  includes exchange of assistance that is due to project participants. 

9. Sexual or physical service (e.g. domestic labor) relationships between Pathfinder  representatives and project participants are strongly discouraged since they are based  on inherently unequal power dynamics. Any pre-existing relationships should be  disclosed to one’s manager. 

10. Where a Consultant representative develops concerns or suspicions regarding abuse or  exploitation by a fellow representative, whether Consultant staff or not, they must  report such concerns immediately to Pathfinder via channels below. 

11. Consultant representatives have an obligation to contribute to and uphold a work  environment that discourages exploitation and abuse in all its forms, including in and  out of the office. 

In addition, Consultant staff working on the project will be required to participate in initial and  annual Safeguarding training and sign Pathfinder’s Standards of Behavior. Pathfinder’s project managers will work with the Consultant to determine which staff need to complete these  requirements. 

14. Non-Solicitation. During the term of this Agreement and for twelve (12) months following  its termination the Contractor agrees not to solicit, entice, induce, encourage, or attempt to  solicit, entice, induce, encourage any Pathfinder employee, either directly or indirectly, to  leave Pathfinder’s employ or to cause or attempt to cause any Pathfinder employee to  become employed by any person or business entity competitive with or engaged in the  business of Pathfinder.

15. Conflict of Interest. 

15.1 During the term of this agreement as defined in Article 2 above, Contractor shall not  engage, directly or indirectly, either in his/her own name or through the agency of another  person, in any business, profession, or occupation in the country of assignment or any other  country to which she/he may be assigned during the term of this Agreement. This includes  loans to or investments in any business in the country of performance, as specified in the  Scope of Work (Annex A). This provision does not apply to Contractors who are citizens or  legal residents of the country of performance. 

15.2 To the best of his/her knowledge, Contractor presently has no conflict of interest with  respect to the Services to be performed for Pathfinder under this Agreement. Contractor  agrees not to enter into any such agreement or execute any documents that will create a  conflict of interest or which will prevent it from freely performing any obligation under this  Agreement. Contractor furthermore agrees to notify Pathfinder in writing should any  potential conflict of interest arise during the term of this Agreement. 

16. Indemnification. Independent Contractor will indemnify and hold Pathfinder, its employees, and  its customers harmless from all penalties, damages and expenses, including attorneys' fees,  incurred by Pathfinder and/or its customers (whether or not the agreement is canceled) caused by or arising out of Independent Contractor's breach of any term of this Agreement including,  without limitation, the timely performance thereof. 

17. Compliance with Law Contractor’s performance of work and all products to be delivered shall be  in accordance with any and all applicable regulations: executive orders, Federal, State,  municipal, local and host country laws and ordinances, and rules, orders, requirements and  regulations. This Agreement shall be governed by and construed in accordance with the laws  of the state of Massachusetts without regard to the conflict of laws principles thereof. 

18. Severability. If any provision of this Agreement is held to be invalid or unenforceable for any  reason, the remaining provisions may continue in full force at the discretion of Pathfinder  without being impaired or invalidated in any way. The invalid provision will be replaced with  a valid provision which most closely approximates the intent and economic effect of the  invalid provision. 

19. Force Majeure. Any non-performance or delay in performance of any obligation of either  party under this Agreement may be excused to the extent such failure or non-performance  is caused by an event or condition beyond the reasonable control of the non-performing  party, and which, by the exercise of due diligence, could not be avoided or overcome (“Force  Majeure”). However, in no event will any non-performance or delay in performance of any of  Contractor’s suppliers or 

any labor disruption affecting Contractor specifically, and not Contractor’s industry  generally, constitute Force Majeure for Contractor. If Contractor is affected by Force  Majeure, it will (i) promptly provide notice to Pathfinder, explaining the particulars and the  expected duration of the Force Majeure and (ii) use its best efforts to remedy the  interruption or delay if it is reasonably capable of being remedied, and to mitigate the  adverse effects of such interruption or delay on Pathfinder, including sourcing substitute  providers of services from the market, in order to meet Pathfinder’s required completion  dates. Contractor has an ongoing duty to keep Pathfinder apprised of the situation until  resolved. 

20. Termination for Convenience: Pathfinder International reserves the right to terminate this  Agreement or any part hereof for its sole convenience. In the event of such termination, the  Independent Contractor shall immediately stop all work hereunder. Subject to the terms of  this Agreement, the Independent Contractor shall be paid for services rendered up to the  time of termination. 

21. Termination for Cause: Pathfinder International may terminate the Agreement or any part  thereof, for cause in the event of any default by the Independent Contractor, or if the

Independent Contractor fails to comply with any term or condition of the Agreement, or fails  to provide Pathfinder upon request with adequate assurance of future performance, or in  the event of termination of funding or the prime award for convenience. In the event of  termination for cause, Pathfinder shall not be liable to the Independent Contractor for any  amount for services not accepted, and Independent Contractor shall be liable to Pathfinder  for any and all rights and remedies provided under the Agreement or by law. If it is  determined that Pathfinder improperly terminated the Agreement for default, such  termination shall be deemed a termination for convenience. 

22. Claims and Disputes. 

22.1 In the event of any dispute between Contractor and Pathfinder, a claim by the Contractor  must be made in writing and submitted to Pathfinder’s Director of Grants and Contracts,  who shall render a decision within thirty (30) days of receipt of the Contractor's claim. 

22.2 Any dispute, controversy, or claim arising out of or relating to this Agreement, or the  breach, termination, or validity thereof, that cannot be resolved within a reasonable time  following good faith attempts by the Parties shall be finally settled in accordance with the  regulations of the American Arbitration Association (AAA). Proceedings shall be conducted  in the state of Massachusetts, USA, unless another venue is mutually agreed upon in writing.  Judgment upon any award rendered may be entered in any court of competent jurisdiction;  provided, however, that the arbitrator shall have no authority to add to, modify, change, or  disregard any lawful terms of this Agreement. The Parties expressly agree that the arbitrators  shall have no power to consider or award punitive or exemplary damages, or any other  multiple or enhanced damages, whether statutory or common law. This agreement to  arbitrate shall be binding upon the heirs, successors, assigns, and any trustee, receiver, or  executor of each Party. Unless otherwise ordered by the arbitrator, each party shall bear its  own costs and fees, including attorneys’ fees and expenses. The Contractor shall proceed  diligently with performance of this Agreement pending final resolution of any claim. 

23. Contractor Warranties, Representations, and Certifications. 

23.1 The violation of any of the following warranties, representations, or certifications shall  represent a material breach and be grounds for termination for cause. 

23.2 Warranties for Supplies/Services. Contractor warrants all supplies/services to be free  from all material defects and expressly represents that all such required supplies/services  are capable 

of providing/performing the function or service for which they were intended. Contractor  agrees to pass on all manufacturers’ warranties to Pathfinder. Contractor agrees to  deliver/provide the products/services which are the subject-matter of this Agreement to  Pathfinder free and clear of all liens, claims, and encumbrances. Contractor represents and  warrants to Pathfinder that: (i) it has not entered into any agreement, or executed any  document, with any individual or other organization that will prevent it from: (a) disclosing  and assigning intellectual property in work product exclusively to Pathfinder; or (b)  performing any other obligation under this Agreement; and (ii) it will not knowingly  incorporate confidential information of any person or entity not a party to this Agreement  into any materials furnished to Pathfinder without prior written notice to Pathfinder. 

23.3 Representations. Contractor represents and : (i) no kickback, bribe, gratuity or transfer  of anything of value was offered, agreed to, or made, nor shall be made, to or for the benefit  of any employee or representative of Pathfinder in return for or in connection with the award  of this Agreement; (ii) the Contractor has not engaged in bid-rigging or other collusive  agreements or behavior with any actual or potential competitor for this Agreement or any  other person, which behavior could have had the effect of lessening competition for the  award of this Agreement or of raising the price of the Deliverables or the Services procured; 

(iii) no offer, payment, consideration, or benefit of any kind, which constitutes an illegal or  corrupt practice, has been made or shall be made, either directly or indirectly, as an  inducement or reward for the award of this Agreement; and (iv) all statements of material  fact contained in any proposal, response, certification, or questionnaire submitted by  Contractor or any of its representatives in connection with the solicitation, award or  negotiation of this Agreement were true and complete when made.

23.4 Certifications. Contractor certifies by acceptance of this agreement that (i) neither it nor  its principals is presently debarred, suspended, proposed for debarment, declared ineligible,  or voluntarily excluded from participation in this transaction by any U.S. Federal Government  department or agency; (ii) neither it nor its principals have been convicted of a narcotics  offense or have been engaged in drug trafficking as defined in 22 CFR Part 140; (iii) neither  it nor its principals are designated affiliates as “specially designated nationals” by the Office  of Foreign Assets Control of the U.S. Department of Treasury; (iv) neither it nor its principals  have been indicted or convicted on charges of terrorism or of providing support to terrorists; 

(v) Contractor agrees and certifies to take all necessary actions to comply with Executive  Order No. 13244 on Terrorist Financing; blocking and prohibiting transactions with persons  who commit, threaten to commit, or support terrorism. Note: Contractor is required to  obtain the updated lists at the time of procurement of goods or services. The updated lists  are available at: 

www.sam.gov, 

http://www.tresury.gov/resource-center/sanctions/Pages/default.aspx, 

and 

http://www.un.org/Docs/sc/committees/1267/consolist.shtml; 

and(vi) neither it nor its principals have been indicted or convicted for violating the  Trafficking in Persons Policy; (vii) Contractor may not charge under this Agreement any item  which has its source in, or is purchased from a supplier which has its nationality in, any restricted  countries or prohibited sources, as designated in 

http://www.usaid.gov/ads/policy/300/310mac; and (viii) Contractor warrants that no offer,  payment, consideration, or benefit of any kind, which constitutes an illegal or corrupt  practice, has been made or shall be made, either directly or indirectly, as an inducement or  reward for the award of this Agreement. 

24. Notifications. All inquiries and invoices must be submitted to Pathfinder Staff listed below: 

Atif Ali Khan 

Procurement Officer 

Email: [email protected] 

Phone: +92.307.879.1675 

25. Waiver. Failure of Pathfinder to enforce at any time or for any period of time any of the  provisions of this Agreement will not constitute a waiver of such provisions or of the right of  Pathfinder to enforce each and every provision. 

26. Expense Report. The Independent Contractor shall be reimbursed for properly documented  travel and other expenses incurred in direct support of services performed under this  agreement. Travel and other expenses must comply with Pathfinder’s travel policies and  procedures for reimbursement, including submission of the Travel Expense Voucher (TEV)  forms provided by Pathfinder. Expense reports submitted later than 15 calendar days after  the end date of this Agreement will not be paid. 

27. Modification. The scope of work and other terms and conditions contained in this  Agreement shall not be added to, modified, superseded or otherwise changed except by  written modification. 

28. Entire Agreement. This Agreement supersedes all prior oral or written agreements, if any,  between the parties concerning the work under this Agreement and constitutes the entire  agreement between the parties with respect to the work to be performed under this  Agreement.